The vendor required to provide delinquent tax auctions are to be held on the first Monday in December of odd years and November of even years.
- Responsible for providing their own qualified staff, computer equipment and computer software necessary to perform the required auction services:
• Ability to upload property data provided by the treasurer’s office including item numbers, tax map numbers, mobile home decal numbers, property owners, property descriptions and the starting bid amount.
• The final list of available properties to be sold will be available the Friday night before each tax sale.
• Ability to upload bidder information provided by the treasurer’s office including the bidder numbers, bidder name, bidder address, bidder phone number, etc.
• The list of pre-registered bidders can be made available on the Friday night before each tax sale with preference for the pre-registered bidder information being loaded or keyed before the day of the sale.
• The respondent will also be required to enter all information into their system for each bidder that registers throughout the day of the tax sale.
• Ability to hold a separate auction for real estate and mobile homes.
• All requirements listed in this RFP will need to be separated in this manner unless otherwise requested by the treasurer’s office.
• Ability to enter the winning bid amount and winning bidder number on all bids.
• The auctioneer can only accept bids at or above the minimum bid provided by the treasurer’s office.
• Ability to enter a separate bidder number as the winning bidder for each property that does not receive a bid.
• Ability to enter a separate bidder number when a property receives a bid high enough to cover other properties listed for sale by the same owner.
• Ability to “strike” properties from the list of items for sale up until a winning bid is final for any given property during the sale.
• The treasurer’s office will provide these “strikes” to the respondent before and during the tax sale as they occur.
• Ability to print check-out forms and invoices for each bidder as they finish bidding and wish to pay for the properties they won.
• The check-out forms and invoices need to be available within minutes of the bid.
• Each check-out form shall include all bidder information along with individual auction item numbers, property descriptions, item bid amounts and total bid amount per bidder.
• Two copies will be required as (1) a receipt to the bidder and (2) a copy for the treasurer’s records.
• The respondent will not be responsible for any collection of bid money.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: January 23, 2026
