The Vendor is required to provide a modern, integrated Finance, Payroll and optional Human Resource Information (HRIS) system
- The finance and payroll modules are hampered by a combination of outdated software architecture as well as significant performance and usability issues. The current environment is characterized by: Manual Workarounds: A lack of seamless, automated integration between disparate software platforms (e.g., scheduling, dispatch, payroll, maintenance) necessitates extensive manual data transfers, rekeying of information, and paper-based processes, leading to operational inefficiencies and data latency.
- Finance, Payroll, and HRIS systems provide the foundation for key administrative functions. With additional third-party tools, they enable critical business processes such as paying employees accurately and on time, managing the agency’s budget, paying for goods and services, and handling all aspects of the employee lifecycle.
- FPHRIS modernization effort are to:
A. Enhance Data Integrity: Establish a single source of truth for financial and HR data that is accurate, reliable, consistent, and transparent.
B. Unify and Automate Core Processes: Eliminate data silos and automate highly manual workflows, particularly in complex payroll calculations, financial reporting, and the procurement lifecycle.
C. Improve the Employee Experience: Provide staff with modern, intuitive, and responsive tools, including a self-service portal for payroll and HR information, reducing administrative burden and frustration for employees and supervisors
D. Streamline Workflows for Greater Efficiency: Simplify complex administrative processes, such as budgeting, procurement, and grant management, to allow staff to focus on high-value activities.
E. Implement a Future-Ready and Integrated Technology Platform: The new system shall be built on a flexible, scalable, and open architecture that breaks down existing silos and allows for seamless integration between the core functions of CAD/AVL, Finance/Payroll, and Asset Management. The goal is to create a cohesive technology ecosystem that can adapt to agency future needs, accommodate new technologies, and serve as a stable platform for growth and innovation.
- Current system lacks critical features expected of a modern Finance and Payroll system. Most notably, it lacks the following:
o unified platform
o modern web-based access
o single sign-on
o direct bank integration
o automatic time capture
o complex rule calculation
o digital paystubs / W-2s
o proactive budget controls
o digital auditing
o digital requisition workflow
o electronic invoice processing
o Automated notices AR collections
- Virtual Pre Proposal Conference (Non-Mandatory): January 21, 2026
- Questions/Inquires Deadline: February 9, 2026
