Records Management System

The vendor required to provide records management system (RMS) with cutting-edge technology to deliver advanced turnkey services that conform to the following requirements:
•    The proposed RMS shall comply with all applicable local, state, and federal standards, requirements, regulations, and laws and must be included as part of the all-inclusive, turnkey maintenance cost.
•    Proposer shall keep the code base current with programming methodologies, server operating systems, database management systems, security tools, and client operating systems with county.
•    Demonstrate experience in delivering at least three (3) large-scale RMS system, preferably in state, to ensure familiarity with state laws and methodologies
•    Proposer must comply with the F.B.I.’s criminal justice information services (CJIS) security policy requirements. 
•    Provide financial statements for the prior five (5) fiscal years. 
•    Please mark financial statements as “confidential information” and provide them in a separate envelope as well as a separate pdf document. 
•    Provide trained and experienced staff, to perform installation, implementation, configuration, integration, training, project management, customer service and post implementation maintenance support services equivalent to those set forth. 
•    Product that seamlessly integrates with the county’s cad 911 system, that is also scheduled for implementation in fy26. 
•    RMS proposer shall provide a list of partners that they support for cad 911 solutions.

- Contract Period/Term: 5 years
- Pre-Proposal Meeting Date: February 4, 2026