The vendor required to provide student fee payment software for include:
- Functional requirements and payment processing
• Multi-channel payments: facilitate in-person and electronic payments initiated by parents or district personnel for all fee types (e.g., yearbooks, clubs, parking, exams, and ad-hoc fees).
• Point of sale (POS) and events: provide pos capabilities for district-led events (sports, theater, fundraisers).
• Ticketing and venue management: generate electronic QR-coded tickets for events by the payment system.
o Support seat selection and payment for district-owned entertainment and athletic facilities.
• Transaction management:
o Apply convenience fees during the payment transaction.
o Group multiple student fees into a single parent transaction.
o Capture and identify the specific district personnel processing each transaction.
o Support online and brick-and-mortar school stores.
• Fee customization: ability to waive, prorate, or reduce fees.
o Incur fines for damaged or lost district assets (textbooks, computing devices).
o Allow parents to authorize the transfer of excess funds between chargeable accounts.
• Privacy and equity: ensure student "free and reduced" status is never visible on printed or electronic media.
• Public donations: provide a public-facing portal for general financial donations to the district.
• Form integration: allow district personnel to create and modify required forms (e.g., field trip permissions) to be completed by parents during the payment process.
- Systems integration and data synchronization
1. SIS integration:
• Bidirectional, high-speed sync with the district student information system (sis), including data feeds for students, parents, and staff.
• The system must maintain performance during high-demand periods (e.g., fall registration).
• The district currently uses PowerSchool.
2. ERP and financial integration:
• Integrate via API or file export and import with the district’s financial and ERP system
• Map every fee type to the district accounting code structure
3. Food service:
• Interact with the district’s food service application to apply credit balances (LINQ titan).
4. Automated reporting:
• Generate daily bank deposit manifests by location and batch using district-specified naming conventions.
- User experience and accessibility
• Parent portal: a dedicated portal accessible during yearly registration and throughout the school year.
• Multilingual support: all incoming and outgoing messages must be translatable into district-used languages, including but not limited to: Spanish, Gujarati, Mandarin, Telugu, Vietnamese, Arabic, Portuguese, Mam, Russian, and Tamil.
• Cross-platform compatibility: fully functional on all modern web browsers and scalable for mobile and tablet screens.
• Accessibility: fully compatible with assistive and adaptive technologies (ADA compliance).
• History and receipts: allow users (parents, students, staff) to view, export, or print payment histories.
• Ability to generate charges that do not appear on itemized receipts when necessary.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 29, 2026
