The vendor required to provide student engagement and co-curricular management solution that enhances the student experience, streamlines administrative processes, supports data-driven decision-making, and integrates with existing institutional systems while providing scalable, accessible, and secure access for students, faculty, and staff.
- Objectives
• Increase student awareness of campus programs, events, and activities
• Improve student participation and engagement in co-curricular opportunities
• Provide a centralized, easy-to-use platform for events, organizations, and communications
• Improve administrative efficiency for managing student organizations and activities
• Enable collection, tracking, and reporting of student engagement data
• Support institutional assessment and planning through analytics and reporting
- Platform scope
1. Centralized access and discovery
• Campus events and activities
• Student organizations, clubs, teams, and groups
• Co-curricular opportunities and programs
• The platform should make events and opportunities easy to find, browse, and search.
2. Authentication and system integration
• Support single sign-on (SSO) using the college’s authentication standards
• Integrate with institutional student and learning systems currently in use by agency
• Support standards-based integrations through APIs or equivalent methods
• Proposers must describe all available integrations, supported standards, and any associated costs.
3. Events and campus calendar management
• A centralized campus-wide events calendar
• Event creation, publishing, and management tools
• Event discovery and search functionality
• Web-based and mobile access to event information
• Event reminders and notifications
• Attendance tracking, including the ability to record attendance at the beginning and end of events
• Reporting on event participation
4. Communications and notifications
• Targeted messaging to individuals or defined groups
• Push notifications and alerts
• Event reminders and updates
• Social media sharing or integration
• The platform should support future expansion of targeted communications based on student involvement or affiliation.
5. Student organizations, clubs, and group management
• Member and roster management
• Group directories
• Group communication tools
• File storage and document sharing
• Electronic forms and workflows
• Role-based permissions for group leaders and administrators
6. Engagement tracking and gamification
• Tracking student participation across events and activities
• Gamification features (e.g., points, badges, or milestones)
• Configurable engagement metrics
• Ability to associate engagement levels with incentives or recognition
• Proposers must clearly identify whether these features are native to the platform or available as optional modules.
7. Co-curricular transcript and engagement records
• Student participation records across events and organizations
• A co-curricular transcript or engagement summary
• Ability for students to view and manage eligible activities
• Administrative access to engagement data for reporting and assessment
8. Reporting and analytics
• Administrative dashboards
• Standard and configurable reports
• Data export in commonly used formats
• Support for institutional assessment, planning, and compliance reporting.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: February 17, 2026
