The Vendor is required to provide for a comprehensive, secure, and user-friendly degree audit and student planning/registration software solution that integrates seamlessly with Ellucian colleague and supports the full lifecycle of academic planning and enrollment.
- The system must provide real-time degree progress tracking, customizable audit reports, multi-program support, and robust transfer credit handling. It should empower students with intuitive planning tools, direct registration capabilities, and mobile-friendly interfaces, while enabling advisors and staff to manage exceptions, communications, and reporting efficiently.
- The solution must meet compliance standards, support role-based access, and offer flexible integration with bookstore systems, reporting tools, and third-party applications.
- Student Program Planning and Registration
• Include academic planning tools such as a degree tracker and course planner that consider prerequisites, availability, and student schedules.
• Integrate registration features with real-time course offerings, seat availability, and direct enrollment.
• Manage waitlists automatically and enforce credit hour registration limits per institutional policy.
• Provide advising tools for messaging, shared planning views, and alerts.
• Ensure mobile compatibility and user-friendly dashboards with course search filters and deadline displays.
• Allow students to personalize plans based on goals and part/full-time status, including GPA and internship planning.
• Manage registration exceptions through forms for late registration and prerequisite/co-requisite waivers.
• Have the ability to identify a student’s aid eligible programs as well as determine if registered courses count toward their eligible academic program for Title IV compliance purposes.
• Send students customizable messages, including texting, alerts and notifications related to deadlines, payments, advising, and registration.
• Support petition-based registration and grouped course coding for co-requisites.
• Enable flexible registration and payment options, including financial aid, self-pay, and third-party billing, and direct students straight to the appropriate automated payment workflow based on the time of registration.
• Allow students to drop courses within policy limits without staff intervention.
• Track programs using catalog-based requirements, requisites, waivers, costs, and seat reservations.
• Sync student registration holds for administrative control.
• Streamline enrollment and registration with automated waitlist and prerequisite waiver support.
• Offer the inclusion of Ellucian Experience Card (preferred).
• AI capabilities such as intelligent course recommendations and 24/7 virtual assistants to personalize the student experience and optimize academic pathways. Mandate predictive analytics for managing course demand, while ensuring the vendor adheres strictly to data privacy regulations and ethical AI use guidelines.
- Course Demand Forecasting and Analytics
• The solution must provide robust analytics to support data-driven academic scheduling and long-term course planning.
• Analyze historical enrollment, fill rates, waitlists, cancellations, and completion data by course, section, modality, location, and part of term.
• Incorporate student declared programs, intended degree plans, and guided pathway requirements to inform future demand.
• Identify demand trends and seasonal patterns at the program, department, and institutional levels.
• Provide predictive analytics to forecast course and section demand across multiple terms.
• Support configurable forecasting horizons (e.g., next term, academic year, multi-year planning)
• Highlight under-utilized, over-subscribed, and at-risk courses or programs.
- Comprehensive Schedule Creation and Optimization
• The solution must support both automated and manual creation of academic schedules across the institution.
• Enable automated and assisted schedule creation across multiple programs, departments, campuses, and parts of term.
• Support manual overrides and adjustments by authorized users.
• Ensure consistent cohort progression and course sequencing aligned with guided pathways for both full-time and part-time students.
• Support block scheduling, cohort-based scheduling, and specialized tracks (e.g., clinical rotations, certifications, accelerated programs)
• Optimize schedules to balance student demand, faculty availability, and facility constraints.
• Identify and resolve schedule conflicts across programs and departments.
- Student-Centric Planning and Pathway Alignment
• The solution must prioritize student progression, completion, and time-to-degree.
• Map student pathways and course sequences aligned to program requirements and graduation timelines.
• Identify scheduling gaps or bottlenecks that may delay student completion.
• Support proactive planning for high-impact and gateway courses.
• Provide analytics on how schedule decisions affect student momentum, retention, and completion.
• Support planning for multiple modalities, including in-person, hybrid, online, and accelerated formats.
- Predictive Analytics for Faculty Workload and Staffing
• The solution must support planning and forecasting for faculty assignments and instructional capacity.
• Forecast faculty workload and staffing needs based on projected enrollment and course demand.
• Analyze historical faculty assignments and teaching patterns filterable by discipline and faculty status (i.e., full-time vs. adjunct)
• Leverage faculty profiles, including credentials and qualifications, in predictive scheduling analysis.
• Identify potential staffing gaps, overload risks, and under-utilization.
• Support planning for full-time and adjunct faculty across multiple departments.
- Real-Time Scenario Modeling and What-If Analysis
• The solution must allow users to evaluate multiple scheduling and resource scenarios.
• Simulate multiple scheduling scenarios to assess impact on students, faculty, and facilities.
• Support what-if analysis for changes in enrollment, staffing levels, modality mix, or curriculum updates
• Compare scenarios side-by-side using configurable metrics (e.g., fill rates, faculty load, room utilization)
• Provide visual and data-driven insights to support informed decision-making.
- Cross Department and Institutional Coordination
• The solution must support coordination and visibility across the institution.
• Facilitate collaboration across departments for shared courses, faculty, and facilities.
• Provide institution-wide visibility into schedules, resource usage, and conflicts.
• Support centralized and decentralized scheduling models
• Enable role-based access for academic leadership, deans, associate deans, department chairs, and scheduling staff.
- Scalability, Flexibility, and Future Readiness
• The solution must support institutional growth and change.
• Scale to support future program growth, additional campuses, and new modalities.
• Adapt to changing student demographics, enrollment patterns, and institutional priorities.
• Support configuration without excessive reliance on vendor customization.
• Allow the institution to evolve analytics models as planning needs mature.
- Adjunct Faculty Data Entry (term selection)
• View and select an academic term open for availability entry.
• Display term-specific availability windows via informational banners.
• Select courses for which the adjunct is institutionally qualified.
• Identify preferred courses and previously taught courses.
• Specify number of desired sections per discipline or course.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 26, 2026
