The vendor required to provide assessment systems for improving or replacing the college’s core enterprise resource planning (ERP) and student information system (SIS) systems.
- Enterprise resource planning (ERP) and student information system (SIS) assessment
• Student information system (SIS): admissions, registration, course scheduling, grading, transcripts, degree audits, and financial aid processing.
• Enterprise resource planning (ERP): human resources, payroll, finance and accounting, procurement, budgeting, and reporting.
- Global college systems assessment
1. This includes auxiliary and specialized systems such as:
• Learning management systems (LMS)
• Library and resource management tools
• Service desk ticketing system for it, HR, IR, etc.
• Communication platforms (email, messaging, alerts)
• Analytics and reporting tools beyond ERP/SIS
• All other systems and tools identified by the college
2. These systems align with the chosen core technology strategy, minimize redundancy, and optimize integration for a seamless user experience across the institution.
A. Identify system bottlenecks:
• Analyze current technology systems and processes to pinpoint inefficiencies that hinder operations.
• This includes reviewing system integrations, data flows, and user workflows to find delays or repetitive manual work.
• Document any performance issues or process breakdowns impacting student or employee experience.
B. Document “shadow” systems and workarounds:
• Work with ccc departments to uncover unofficial systems (e.g., spreadsheets, third-party tools, personal databases) used outside central oversight.
• Assess why these exist, evaluate risks (e.g., data silos, security vulnerabilities, compliance issues), and recommend strategies to eliminate or integrate them.
C. Inventory all software and tools in use:
• Create a comprehensive inventory of all software assets, including enterprise systems (SIS, ERP, LMS), departmental applications, compliance tools, and operational utilities.
• Include details such as purpose, owners, integration points, used and unused functionality, available functionality not included in current contracts, redundancies, and costs (including third-party contracts and escalators).
• This inventory will establish a clear baseline for decision-making.
D. Identify opportunities for consolidation and alignment:
• Analyze collected data to recommend where systems can be consolidated or better integrated.
• Highlight duplicate tools, propose unification strategies, and outline pros/cons of suggested changes, including any lost functionality.
• Recommendations should aim to reduce costs, streamline support, and improve alignment with college-wide needs.
E. Develop a strategic roadmap:
• Use assessment findings to inform a technology strategy that enhances teaching, learning, and administrative effectiveness.
• Recommendations should emphasize system integration, data sharing, and strategic it planning to create a seamless experience for students and employees.
• The roadmap should show how proposed changes (integrations, upgrades, replacements) will positively impact student outcomes and employee productivity.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: January 29, 2026
