The vendor is required to provide cloud-based software as a service (SaaS) enterprise resource planning (ERP) solution that modernizes administrative functions across financial administration, institutional budgeting, procurement and supply chain management, institutional operations, human resources and payroll (HCM) administration, and student information system (SIS) administration for the central campus, branch campuses, and health sciences.
- The solution should improve service quality, data integrity, security, user experience, operational efficiency, reduce technical maintenance and effort, and support data-informed decision-making.
- Objectives
• Modernize administrative and academic systems and operations for the central campus, branch campuses and health sciences.
• Improve data accuracy, accessibility, and reporting.
• On time and on budget delivery of a secure, scalable, accessible, flexible, and easily configurable SaaS ERP solution with an intuitive and easy to use user experience and efficient, effective, flexible and configurable workflow automation.
• Support student success and lifecycle management.
• Standardize business processes with configurable best practices while accommodating higher-ed nuances (e.g., grants management, auxiliaries, fund accounting).
• Enable effective data governance, analytics, ai insights, and self-service reporting.
• Integrate advanced and emerging artificial intelligence capabilities to transform institutional operations, proactively support students, improve service delivery, and enable data-driven decision making across the enterprise.
• Reduce system complexity and aging legacy system risk.
• Improve security posture and regulatory compliance.
• Support system interoperability with standardized integration
1. Financial administration
• Core finance administration
• Financial period close, monthly and annually, task orchestration, recons, audit readiness
• Multi-ledger, multi-entity and chart of accounts
• Accounts payable
• Billing and accounts receivable
• Asset management
• Capital projects (CIP)
• Grants and sponsored research accounting (post-award), sponsor rules, effort reporting, facilities and admin rates
• Cash management and treasury
• Bursar and cashiering, tuition, fees, billing and refunds
• Compliance reporting
2. Institutional budgeting
• Manage entire institutional budgeting cycle
• Budget development and allocation
• Budget validation, approval, and publishing
• Budget adjustments and capital improvements
• Budget monitoring
• Budget planning and forecasting
• Compliance reporting
3. Procurement and supply chain management
• Manage the entire source to pay cycle
• Core procurement and supply chain administration
• Requisitioning
• eProcurement
• Supplier registration and on-boarding
• Purchase orders, invoicing and receiving
• Payment automation
• Strategic sourcing
• Inventory, stores and warehouse
• Contract life-cycle management
• Travel and expense management
• Procurement card management
• Compliance reporting
4. Institutional operations
• Space and facilities management
• Work order management
• Research administration (pre-award)
• Auxiliary services management
• Sales and marketing
5. Human capital management (HCM) and payroll administration
• Manage the entire employee life cycle
• Core HR and payroll administration
• Payroll processing and tax handling (pay cycles, off cycle, adjustments, multi-state tax)
• Time, attendance and leave management
• Position management
• Compensation management
• Employee recruitment and onboarding
• Benefits administration
• Talent, performance and learning management
• Faculty lifecycle and workload
• Compliance reporting
6. Student information system (SIS) administration
• Manage the entire student life cycle (recruitment to graduation)
• Core student information system (SIS) administration
• Admissions and recruitment
• Enrollment, registration, scheduling and course management
• Degree audit and academic progress
• Student records management
• Financial aid administration
• Student accounts and bursar
• Student advising, retention, and success
• Compliance reporting
7. Reporting, analytics and AI (across all functional domains)
• Embedded real-time analytics, dashboards and reporting
• Embedded bi and predictive analytics
• Role-based dashboards.
• Operational, managerial and regulatory reporting
• Catalog of standard and templated reports; custom report development capabilities; data extract governance.
• AI driven insights (e.g., forecasting, anomaly detection), ad hoc report building capabilities, unified access across domains within a secure, compliant clouded solution platform
• Ability to capture data at a point in time, specifically for census reporting
• Ability to integrate data definitions into an existing data catalog
• Ability to report on data, not only near real-time but from an historical perspective
• Integration and compatibility with various business intelligence and analytics tools (e.g., Power bi, tableau, etc.).
• Integration connections
• Archival and retention policies; immutable audit logs.
8. Artificial intelligence (across all functional domains)
• Natively embedded, continuously updated, and higher education–specific AI and machine learning capabilities across core administrative and academic modules
• Built in tools that enable configuration or extension of AI models using institutional data
• Robust governance, transparency, and administrative controls to manage AI behavior, data usage, and outputs.
- Questions/Inquires Deadline: February 16, 2026
