Photography Services

The Vendor is required to provide school picture and photography services on an as needed basis district wide.
- File Format & Image Quality
•    File type: JPEG (.jpg or .jpeg)
•    Minimum resolution: 600 x 750 pixels (portrait orientation)
•    Image quality: Clear focus, correct exposure/white balance, and suitable for student information systems and ID/badge use (no heavy filters or watermarks)
- File Naming Convention
•    Standard naming convention required: stuID.jpeg
•    Example: 123456.jpeg
•    stuID must match the district-provided student ID exactly (no extra characters, spaces, suffixes, or prefixes)
- File Delivery Method
•    Must deliver photo files via secure file transfer (SFTP).
•    Must drop photo files into a district-designated location (destination and credentials provided by institute).
•    Must support district-defined folder structure and delivery cadence as specified by institute (e.g., by campus, by batch/date).
- Network/Security Requirements
•    Must provide the source public IP address (es) that will connect to institute for SFTP transfers.
•    Must provide the vendor source IP(s) in advance for whitelisting and notify institute prior to any changes.
- Metadata Requirements
•    Each photo file must include embedded metadata indicating:
•    Date of photo (photo capture date)
•    School year (e.g., 2025-2026)
•    Metadata must be consistent and present for all delivered files.
- Required Photo Types & Deadlines
•    Fall photos: Delivered to institute no later than 9/15 of school year
•    Makeup photos: Delivered to institute prior to 12/1 of school year
•    Must communicate delivery status and confirm completion for each submission.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: February 06, 2026