The vendor is required to provide promotional items will be used in conjunction with visit city marketing efforts to promote greater fort city as a tourist destination both nationally and internationally.
- Requirement:
• All logo and trademark colors and placements are subject to visit city prior written approval.
• Vendor is to use visit city existing logo and only pre-approved assets, unless requested to do otherwise.
• Vendor to use PMS (pantone matching system) color matching, when available, and will ensure that products adhere to visit city brand guidelines.
• Responsible for the coordination of all aspects of the process until final delivery and acceptance of completed promotional items has taken place.
• Include the following steps in their ordering process:
o Provide a digital mock-up of each item, which must be approved by visit city before proceeding.
o Requested revisions to digital mock-up shall not be limited.
o Provide a product sample of the item for quality check by visit city staff at no additional cost to visit city (due within 7-10 days from providing a response to this solicitation).
o Provide a pre-production sample of each item at no additional cost to visit city, to be approved by visit city staff before final production of total units.
o Final units must be an exact match of approved pre-production sample.
• Once final sales order has been approved by visit city, provide confirmation that order has been processed.
• Provide quality assurance for all promotional items ordered, as outlined below in services
• Provide delivery of all items to either visit city contracted fulfillment agency or visit city office, as requested during final order approval.
• At the conclusion of the order and only after all units have been received by visit city, provide an order breakdown along with a final invoice.
• Details required are as follows:
o Items ordered;
o Items delivered;
o Signed delivery slip showing successful delivery of all items;
o Invoice for items delivered to include final price.
• Responsible for completing quality assurance of items before final delivery to visit city, which shall include but not be limited to the following:
o Quality check of all units and replacement of any damaged, incomplete, or missing units prior to final delivery to visit city.
o Items shall be bundled for ease of counting and storing (ex: bundles of 10 or 25, as needed).
o Individual protective packaging on each unit when necessary or requested by visit city (ex: beach balls should remain individually wrapped to secure the air intake).
- Promotional items
• Provide at least three (3) suggested options of varying quality and pricing for each of the items requested by visit city to allow for flexibility with product selection.
• The prices quoted for each item cannot be increased and will be used to determine vendor selection by visit city.
• Each product quote must include the following specifications:
o Unit price of each item, to include three different prices for varying quality of product;
o Product unit minimums;
o Art set up charges;
o Rush fees, if applicable;
o Product availability;
o Production timeline including expected delivery date;
o Offer expiration date, as applicable;
o Freight options, as applicable;
o Units are packaged and bundled.
