The vendor required to provide banking and p-card services to achieve secure, reliable, cost effective, and efficient processing of its banking services with financial partners who demonstrate a commitment to technology enhancements, earnings potential, and availability of credit for their clients.
- All banks must have and maintain sufficient facilities, equipment, and personnel to support the required services at all times without interruption due to personnel turnover, vacations, illness, or other internal disruptions.
- The bank shall designate one (1) dedicated cash management representative and one (1) dedicated customer service representative to the accounts for the entire term of the banking services agreement.
- The bank shall designate contact personnel and alternates who are qualified to provide assistance to the district in the following areas on a daily basis:
• Online system support
• Ach transmission support
• Deposit research
• Availability of funds
• Wire transfer
• E-payables
- Current account structure of bank accounts
1. Master operating account (general account)
• The master operating account is used for the majority of daily operations.
• The account includes wire transfers (inside and outside), ach debits and credits, inter-bank transfers, cash deposits, and check deposits.
• Must allow for daylight overdrafts protection to allow for timely processing of district wires.
2. Payroll account
• The payroll account is used solely to process payroll disbursements to district employees. Deposits into this account consist of transfers from the master operating account to cover payroll disbursements.
• This account is responsible for direct deposit of payroll into district employee bank accounts.
• A minimal amount of payroll checks is written on this account.
• District employees are able to cash paychecks at branch locations without a fee, regardless of the employees banking relationship with the institution.
3. Accounts payable account
• The accounts payable account is used solely to process payments to district vendors and contractors.
• The district issues vendor payments on a weekly, bi-weekly and monthly basis via ach, e-payable, or physical check.
• Approximately 500 vendor payments are processed per month.
• The accounts payable account is currently a zero-balance account.
• Before checks are issued, funds are wired from the respective accounts to cover the issued checks.
4. Refund and manual account
• The refund and manual account are used to issue refunds on an as needed basis.
• The district prepares manual checks of approximately 25 checks per month.
• The refund and manual clearing account are a zero-balance account.
• Before checks are issued, funds are wired from the respective accounts to cover the issued checks.
5. Food service account
• The food service account is used as a depository for food service monies collected at ten (10) school locations across the district.
• The account uses triplicate deposit slips, which include school numbers in order to identify the individual location responsible for the deposit.
• There are no checks written on this account.
6. Pell grant account
• The Pell grant account is used to account for monies the government provides to students for higher education classes.
• The federal government wires funds into the account for students enrolled in specific programs.
• The amount provided by the federal government varies each year.
• There are no checks written on this account.
- Budget: $163 Million
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: February 12, 2026
