The vendor is required to provide banking services for include:
- General
• Supply deposit bags at no charge.
• Provide deposit slips as per specifications set forth by county at no additional cost.
• Cash county checks issued to students and drawn on financial institution at no charge.
• Ability to invest idle balances overnight and earn competitive rates.
• Dedicated customer service representative from your financial institution who is our primary point of contact for any assistance that may be required.
- Account maintenance services:
• Financial institution must provide monthly statements for all accounts to the college by the 5th of the subsequent month.
• Online statement capability is preferred.
• Provide monthly automatic account reconcilement and reports to aid in reconciling bank accounts.
• County expects the ability to upload positive pay files to the financial institution daily and download cleared checks in NACHA format for import into our computer system monthly.
• County also expects all reconciliation activity to be based on a calendar month.
• Provide positive pay services on checks.
• This includes payee verification.
• Your bank’s procedures and methodologies should be explained in the proposal.
• Provide secure ftp for uploading and downloading of data.
• Email notification capability of account activity (to be specified on a per person basis) that would include positive pay exceptions, deposit notifications, positive pay uploads, ach positive pay activity, and other such account activity.
• Persons to be designated to receive emails should be adjustable by county personnel.
- Electronic and online banking:
• Ability to initiate and accept electronic forms of payment via online including, but not limited to, federal and state tax remissions.
• county does not draft accounts for collections and receivables.
• Monthly electronic deposit of net pay for approximately 176 full-time and 338 part-time employees.
• A copy of your bank’s procedures and time considerations for transmission of data and any indemnifications given in the event of bank error or omission should be enclosed.
• Remote deposit capture functionality.
• The remote image deposit must allow for capture of front and back of check with one (1) scan, automatically prepare deposit, provide for security of transmission, and locally store information.
• Detailed and summary reports are required.
• Ability to transmit payments to employees, students and vendors electronically for non-payroll related transactions.
• Secured ftp is required for transmission of data to the bank.
• Must be able to provide online stop payments (with telephone contact as backup alternative).
• Online inquiry application that allows county to view account activity, interim statements, check images, and any other transactions.
• County must be able to assign different account access to staff.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: February 9, 2026
