The vendor required to provide banking relationship that ensures the security, liquidity, and effective management of all district funds while achieving operational efficiency, earnings maximization, and cost-effectiveness.
- Banking institution will serve as the primary depository and fiscal agent for the district and will be required to provide all services necessary to support the district’s financial operations, including but not limited to, deposit services, disbursement services, collateralization of public deposits, electronic funds transfer, online banking, merchant processing, and investment safekeeping.
- Requirement:
1. General
• The right to change the number, type, or configuration of accounts and services at any time during the contract period.
• No minimum or maximum volumes are guaranteed for any account or service, including merchant or electronic payment services;
• The proponent must provide direct wire capabilities and maintain compliance with all applicable rules and regulations of the national automated clearing house association (NACHA), local ach associations, and ach operators;
• The banking institution must provide a statement regarding any recent or foreseen merger or acquisition;
• The proponent must provide a dedicated senior account representative and support team for all district accounts, available between 8:00 a.m. And 4:00 p.m. Est on business days.
• Must accept deposits at multiple county locations, ensuring next day deposit at the latest; deposits made by 2:00 pm Est must be credited on the same business day.
2. Wire transfers
• The proponent must provide daily confirmations of all incoming and outgoing wire transfers; and
• The proponent must ensure outgoing wire transfers initiated by 12:00 p.m. Est time will be received by the destination bank no later than 2:00 p.m. Est time.
3. Payroll services
• Employees must have the option to split deposits into multiple accounts at different financial institutions.
• The proponent must guarantee all payroll deposits are available to employees by 12:01 a.m. Est on each pay date.
4. Collateralization of public deposits
• The proponent must execute a written collateral agreement pledging eligible securities to secure all district deposits exceeding corporation insurance limits, in accordance with O.C.G.A. §§ 45-8-11 through 45-8-15 and § 50-17-59, as amended;
• The proponent’s collateral must be held by an independent third-party custodian, not owned or controlled by the depository or its holding company, and pledged at no less than 110% of depository balances;
• The proponent must provide monthly collateral statements directly to the designated county personnel.
• Failure to maintain adequate collateral may result in immediate contract termination; and
• The district prefers the dedicated method but will accept participation in the pooled method.
5. Funds availability
• Provide deposit capabilities via branch drop-off, or remote deposit capture on a daily basis;
• The proponent must meet the following minimum availability schedule:
o Same day: items drawn on the depository, wire transfers, ach deposits, and cash;
o Next business day: local items; and
o All other items: per federal reserve availability schedule.
6. Remote deposit services
• The proponent must provide: remote deposit capture (RDC) capabilities.
• The awarded proponent must provide scanners, software, and support for remote image transmission.
7. Online banking and treasury management
• Provide a secure, web-based treasury management platform that allows the district to monitor and manage all accounts electronically;
• Provide a secure, web-based banking and reporting system with capabilities including balance and activity reporting, wire transfers, stop payment request;
• Provide support for pc and interne-based treasury workstation capable of accommodating up to 200 users;
• The proponent must offer desktop deposit and check scanning services and merchant bank services at the district request;
• Provide positive pay for checking accounts;
• The proponent must offer investment, safekeeping, and custodial services with online portfolio reporting;
• The proponent must provide a full range of lockbox services;
• The proponent must comply with all federal, state, and local regulations governing public funds, and all data security and privacy standards, including FFIEC guidelines;
• Proponent must provide the minimum banking system capabilities to include:
o Real-time account balances and transaction activity;
o At least 12 months of online account history;
o Internal account transfers and approvals;
o Wire transfer initiation and approval workflows;
o District-initiated stop payments;
o Returned-item notifications;
o Bank reconciliation and bai2 file downloads;
o Online access to check images (front and back);
o User-level access controls with audit trails; and
o The system must support up to 200 users with role-based permissions.
- Contract Period/Term: 1 year
- Pre-Proposal Conference Date: February 3, 2026
- Questions/Inquires Deadline: February 10, 2026
